The Special Events Coordinator is responsible for assisting with the planning and execution of a variety of meetings, events and community service initiatives of the Company.
Essential Job Functions
90% – Plan approximately 100 Des Moines product previews per year. This involves discussing logistics with visiting companies (many of which are customers), reserving rooms, planning menus, creating invitations, inviting editors, maintaining editor lists, setting up rooms, staffing visits, updating calendars, and billing guests after visit.
10% – Provide back up to Special Events Supervisor in their absence or when the special events workload is particularly heavy.
Provide Special Events input regarding food, décor and event logistics.
Assist with miscellaneous special events and departmental duties as needed.
Minimum Qualifications & Job Requirements
Education: Bachelor’s degree in marketing or communications preferred or training and experience in event planning.
Experience: Minimum of 2 years of experience in event planning and/or catering.
Specific Knowledge, Skills and Abilities:
Outstanding judgment related to food, décor and event logistics are a tremendous benefit.
Proactive work style/must have a high level of self initiative.
An ability to collaborate with a variety of people, ranging from junior staff to senior leadership and across disciplines with a range of personalities / technical experience.
Solid communication skills.
Strong oral communication skills.
Must possess a willingness to learn and absorb information.
Extreme attention to detail and the ability to multi-task.
Excellent follow-through skills and a high degrees of responsiveness.
Must have great interpersonal skills and the ability to manage through stressful and dynamic situations with confidence, poise, and humor.